Document Control Lead

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JOB DESCRIPTION

Document Control Lead

Part A: Job Specification

Job Purpose

* Leads document control and information management activities for the project, ensuring effective use of EDMS, compliance with procedures, and accurate handling of technical documentation. Oversees document flow between stakeholders and ensures timely, compliant handover of project information to operations.

Reporting and Relationships

* Reports to Head of Information Management

* Direct reports: None

Internal

* Frequent contact with NFS Onshore Project Quality Division Manager

* Periodic contact with NFS Project Engineers, Quality, SHE&Q, Business and other Major Projects departments as required

External

* Frequent contact with end-users, vendors, contractors and consultants

Job Context & Major Challenge(s)

* The role operates in a non-routine environment, requiring independent judgment to determine priorities, allocate resources, and select appropriate actions. The job holder leverages technical expertise and strong interpersonal skills to collaborate across multiple project activities and stakeholders, often within small, geographically dispersed teams.

* Key challenges include working in a dynamic, fast-paced environment and delivering results within tight deadlines while maintaining accuracy and coordination.

Financial Dimension

* As defined for this job level in the Delegation of Authority and/or approved budget. (This is a standard statement for all JD's in QatarEnergy LNG. Please do not change this section)

Safety Health & Environment

* Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

* Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

* Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities (High level, brief description of the top 8-10 accountabilities - maximum is 10.

Only add what is unique to this job, exclude generic accountabilities. Do not include how the job is done.)

1. Lead the implementation and administration of document control systems and processes of

Qatargas EDMS (Project Information Management System) to the NFS PMT .

2. Oversee the control, accuracy, and timely distribution of all NFS Onshore Project documentation.

3. Ensure compliance with project standards, including templates, metadata, and distribution requirements.

4. Coordinate document reviews and follow up to meet project timelines and PMT expectations.

5. Manage document numbering, tracking, and alignment with operations requirements.

6. Provide guidance to the PMT on technical documentation and correspondence processes.

7. Drive continuous improvement of document control and information management practices.

8. Oversee electronic records management, ensuring proper capture and tracking of all project communications.

9. Manage document archiving, storage optimization, and secure accessibility of records.

10. Support Project Information Handover (PIH) to ensure complete and compliant transfer of documentation to operations.

Minimum Requirements

Qualifications

* Bachelor of Science, Business or Engineering

Knowledge and/or Experience

* 8 years' experience in document control, including at least 4 years in the oil and gas industry within technical project environments and proven 1year supervisory experience or acting role, with the ability to lead and manage document control teams effectively.

* Demonstrated knowledge of document management systems and archiving practices.

Technical and Business Skills

* Excellent written and verbal communication and strong interpersonal skills

* Demonstrated organizational skills with high attention to detail

* Ability to work independently while managing priorities, schedules, and workload efficiently

* Strong decision-making and judgment, knowing when to escalate issues

* Proven ability to manage complex tasks and deliver results within deadlines and cost constraints

* Shows initiative and accountability, contributing to continuous improvement of processes

* Effective team collaboration with an understanding of cross- functional relationships

* Builds credibility and maintains professional relationships with stakeholders

* Good supervisory and coordination skills, supporting team efficiency

* Capable of working in high-pressure, dynamic project environments with a focus on safety, quality, cost, and schedule

* Adapts well to changing business environments and increasing workload complexity

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.