Fabrication Record Book Coordinator

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Fabrication Record Book Coordinator

Part A: Job Specification

Job Purpose

Setup the Fabrication Record Book Structure, detailed index and coordinate with EPC Contractor and Subcontractors on compilation, review and approval process till handover to Qatargas Technical Documentation Department.

Coordinate with Quality and Document Control department to setup a distribution matrix and provide training on review of FRB Books. Estimate 34,000 Binders.

Maintains the integrity of FRB Databooks (ITRs, FWC, CWA, System and Sub-system etc.) and ensure correctness and completeness of compiled FRB Books.

Key Accountabilities

(Duties include but not limited to)

• Leads the FRB Books compilation, review and approval process and administration of the QG Project Information Management System (PIMS) to ensuring the efficient and effective workflow of project records and maintenance of files are accurate and up to date.

Develops the FRB Master Document Register (MDR) to coordinate distribution of documents via an approved Document Distribution Matrix (DDM).

• Candidate to ensure traceability of ISO Number to Weld Joint Number to RT Films and storage boxes numbered. Coordinate with EPC Contractor, Sub-contractors, Qatargas Opco and GWC warehouse for Joint review and archiving of all RT Films.
• Provide training on review of FRB Books. Develop a system to check all ITRs and reports are signed off by approved Quality inspectors
• Candidate to carry out routine surveillance on EPC Contactor and Sub-contractors on compilation of FRB Books, setup KPI measures on performance and ensure progressive handover of FRB Books to Operations.
• Candidate to coordinate with Technical Department on assigning Document Numbering and complete metadata fields to each FRB Books via RNDN process in PIMS.

Responsible for the Final Documentation handover process in accordance with QG records management procedures and policies in within agreed parameters.

Reporting and Relationships

• Reports to Head Information Management, FRB Coordinator to provides leadership and training to both COMPANY and EPC Contractor DCC personnel at all locations. The incumbent is required to be located at Site Office in RLIC Field Operation Center.

• Internal

- Regular interaction with Quality and Document Control Team.

- Regular contact and consultation with QG Records Management Center.

• External

- Regular contact EPC Contractor and Sub-contractors.

Job Context & Major Challenge(s)

• The nature of the work is non-routine in that each job is different and requires independent evaluation to establish the most appropriate course of action and allocation of resources. Job holder applies technical expertise, excellent communication and interpersonal skills to build collaborative relationships in support of multiple project activities.
• Major challenges include (i) operating in a dynamic and often challenging environment and (ii) working within tight timeframes.
• Expected to work extended overtime and prolonged work hours as required to meets job requirements.

Minimum Requirements

Technical and Business Skills

• Excellent skills in written and spoken English.
• Strong communication skills.
• Strong computer skills and understanding of engineering and IT terminology.
• Good organisational and attention to detail skills.
• Proficient in document control and databases.

Behavioural Skills

• Good work ethics
• Strong interpersonal skills
• Positive attitude and knows how to collaborate within the team

Qualifications

Degree in Business Administration or equivalent.

Knowledge and/or Experience

Minimum 10 years' Quality Assurance or Document Management experience preferably on-site project environment together with archiving experience within the oil and gas industry.

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.