Contract Specialist

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Contract Specialist

Part A: Job Specification

Job Purpose

• Provide contracts administraion support to NFXP Projects team.
• Provide contractual strategy advice to the NFXP Project Management Team on all contracts related matters.
• Supports Responsible for daily management of NFXP Projects contracts
• Develop the preparation of the EPCI ITTs, review of tender documents, negotiation with prospective tenderers and all related pre-award activities, in close cooperation with Supply Department.
• coordinate for all post-award activities not limited to preparation of formal correspondences (i.e., letters), change orders, variations, claims, insurance & guarantees administration, etc.
• Advise PMT on all contractual related communications with Supply department & Legal department and day-to-day contract administration activities.

Key Accountabilities

(Duties include but not limited to)

The responsibilities include but are not limited to:

Contract administration

Coordinates the Projects contract to ensure that contract administration contributes to meeting the CONTRACT objectives and strategies. Coordinate with the contractor to ensure that the work is delivered in full compliance with the contractual obligations.

Advises on all contract management processes for the assigned packages and provides contracting support across the project team including the preparation of all letters, the review of all change order requests, the early identification of all potential contract variations and the contract administration for variations related to the contracts.

Ensure commercial and contractual correspondence with the contractor are efficiently handled.

Participate in the change management process and together with the team ensure minimum changes at best possible cost and conditions.

Actively liaise with team members to ensure commitments and milestones are achieved and liaise with contractor to expedite progress mindful of the remedies offered under the contract.

Under the direction of the Lead of Contracts, and in coordination with the Business lead, actively liase with Supply and legal departments for the administration of issues related to damages, claims, disputes, etc.

Compile deliverables to contract documents are delivered in a timely matter.

Coordinate contract processes such that they are being carried out in the most efficient manner in line with the approved procedures.

Long Lead items Procurement & Contracts administration:

Participate in the procurement of all Long Lead Items, in coordination with the supply and Legal department.

Advises on the day to day contracts administration of all long lead items package until their effective novation to the EPCI Contractor.

ITT preparation and follow up until EPCI Contract award:

Support development of multiple Cost / Schedule driven Contracting Scenarios for Input into the contracting strategy workshops.

Develop Bid Evaluation Plans, Procedures and Models for evaluating Technical Bid and Price Bids.

Participate, in close cooperation with supply department, in the contractual review of the prequalifications dossiers and the selection of bidders.

Prepare and validate the bid documents by preparing the commercial contents and obtaining the technical contents for contractual review.

Participating in the development of fit for purpose / bespoke Articles of Agreement for the future EPCI Contract and recommendation of improvements to existing contracts forms, all in close collaboration with QatarEnergyLNG supply and legal departments.

Analyse the lessons learnt from ongoing NFXP EPCI Contracts so as to incorporate any and all in the tender documents to prevent reoccurrence of the same issues and claims.

Establish the contractual review of all clarifications and tender bulletins proposed by the project team before issuance to bidders by supply department.

Check that interest are safeguarded in the Letter of Award (LOA) and that the parties rights and obligations, as amended by the tender bulletins are incorporated in the final EPCI contract.

After EPCI Contract Award:

Manage the global contractual daily requirements, including the preparation of all letters and preparation of all change orders.eporting of claim and variation progress.

Handle contractor claims effectively and to resolve issues on behalf of Company.

Endeavor to maintain a clear and fair communication with the EPCI Contractor.

Timely handle the LLI POs Novation to the EPCI Contractor, in close coordination with the supply department.

Others:

Promote inter-departemental communication and encourage team work.

Performance of any other contracts management related duties as needed.

Assist the Head of Contracts, Contracts Lead and other contracts Specialists on other packages, as required to best handle the overall contracts function workload.

Part B: Candidate Specification - Minimum Requirements

Technical and Business Skills

• A high level of proficiency in written and spoken English.
• Outstanding negotiation and interpersonal skills.
• Ability to analyse extensive information, anticipate contractual problems, raising issues in a timely manner to ensure risks a re mitigated anddisputes avoided.
• Retain and demonstrate excellent attention to detail abilities.
• Be a good communicator.
• Computer literacy involving the regular use of professional office applications and some technical applications.
• Self-motivated and able to adapt to changing priorities.
• Any qualification, technical, or knowledge requirements may be waived through relevant work experience.

Behavioural Competencies

SHE Understanding ()

Quality/Quantity of Work ()

Ethics and Integrity ()

Planning and Organizing ()

Trust and Empowerment ()

Initiative/Commitment ()

Teamwork/Supporting Others ()

Interpersonal Skills ()

Communication and Information Sharing ()

Service Orientation ()

Innovation ()

Problem Solving ()

Job Knowledge ()

Supervising Others ()

Qualifications

• RISC, BSc QS or RICS after QS Apprentisship however any qualification, technical or knowledge requirements may be waived through relevant work experience.
• Proven experience in contract formulation and contracts management activities, across a broad range of CONTRACTSand/or EPC contracts coupled with a working knowledge of engineering practices in oil and gas industry.

Knowledge and/or Experience

• 10 years of relevant work experience in the area of contracting and administration of major CONTRACTSand/or EPC contracts, preferably for offshore scopes.

Generic Accountabilities - All

Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.

Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Technical and Business Skills

• Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.
• Takes initiatives, based on experienced gained, to deliver timely and cost effective service.
• Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.
• Works independently within established procedures, plans and budgets and contributes to the development of these.
• Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

• Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task
• Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.
• Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.
• Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.
• Understands organizational authority and seeks appropriate line management approvals
• Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.

Decision Making Authority & Responsibility

• Makes decisions and solves problems related to a specific discipline/field.
• Establishes credibility with peers, sub-ordinates and supervisors.
• Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

• Good supervisory skills.
• Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.
• Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.
• Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.
• Good written and verbal communications skills.

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.