Logistics Coordinator (Transportation and Site Support)

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Job Purpose

* Support on-site project coordination between teams and contribute to the successful execution and timely completion of the project.

Reporting and Relationships

* Reports to the Construction Manager

* Direct reports: none

* Internal - Interfaces with Trains 4 & 6 Restoration project team members, other Major Projects departments and Company Stakeholders (Finance, Supply, Legal, Operation, etc) on resolving Project Controls related issues that requires effective communication, initiative, flexibility and an ability to induce collaboration.

* External - Regular contact with, Facilities and IT, EPC Contractor / subcontractors / vendors and other project stakeholders.

Job Context & Major Challenge(s)

The main challenges will be, but not limited to

* Work effectively within the team to coordinate vehicles and personnel movements; address issues and bottle necks; resolve and drive issues to conclusion.

* Work in a highly dynamic team environment that has tight-deadlines, high pressure and visibility, requiring accuracy, initiative and the ability to multi- task as essential skills.

* Demonstrate willingness to tackle a variety of tasks in response to evolving business support needs.

* Work on-site, with travel to other sites (Contractor Office, HQ) as required.

* Frequent travel within RasLaffan (e.g. Facilities Management office, General Directorate of Industrial Security, etc.) is expected.

Safety Health & Environment

* Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

* Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

* Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

1. Provides technical, administrative and coordination support to the Logistics Division Manager, and other team members, with regards to PMT Transportation, Site Services, Accesses and Authorizations.

2. Interfaces on administrative and operational activities (e.g. permits, etc.) as required.

3. Coordinate with Logistics Division Manager for COMPANY Doha and project site staff mobilization plans and liaises with Project team to ensure timely site coverage. Including transport allocation and pass.

4. Manage daily office operations and administrative activities; Maintain transport policies, procedures, and records;

5. Coordinate vehicles mobilization, maintenance, services and operations.

6. Monitor transport and vehicles health, safety, and compliance requirements; Ensure vehicles and facilities areas are properly maintained.

7. Coordinate office vendors and service providers; Monitor vendor performance and contract compliance

8. Serve as the first point of contact for office-related employee requests.

Qualifications

* Bachelor's degree in business, Accounting, Commercial, Marketing, Sciences, Engineering, Project Management, Supply Chain Management, Law, Communication, Technologies, Mathematics, and Statistics

Knowledge and/or Experience

* 8 years' experience in business related function of discipline, including 4 years in the Oil and gas

* Robust administrative proven experience.

* Good knowledge of Project Execution- a bonus

* International experience, especially in Qatar or the Middle East, is preferred. Furthermore, ideally candidate will have experience working in large-scale projects.

* May hold a valid driving license.

Technical and Business Skills

* Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.

* Good knowledge and use of MS office (Word, Excel)

* Takes initiatives, based on experienced gained, to deliver timely and cost-effective service.

* Works independently within established procedures, plans and budgets and contributes to the development of these.

* Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.