Vacancy Details

Head of Planning

Head of Planning



Job Purpose

* Assure the most effective method of performance for project controls specifically project planning / scheduling management including schedule analysis (schedule risk, critical / sub-critical activities, schedule variance) through timely execution of key activities and compliance with standardised processes.


Key Accountabilities

(Duties include but not limited to)

1. Implement management and technical direction for all facets of the Planning / Scheduling function (schedule development, schedule risk, schedule analysis, schedule reporting, resources, productivity, schedule impact assessment, schedule management) by establishing a set of project control planning / schedule procedures, guidelines, and flow charts to suit project requirements and needs to support management decision making process.

2. Manage project planning / scheduling team, coordinate input from PMT functions such as engineering, procurement, construction, completion/commissioning, interface etc. Supervise all planning, and scheduling functions, including schedule development, control, analysis, and schedule recommendations for improvement.

3. Ensure effective project planning / scheduling measures are executed by the contractors and subcontractors' organizations.

4. Manage the preparation of project controls Gates deliverables specially planning / scheduling deliverables in line with Company Project Management System.

5. Ensure effective implementation and updating the Project Planning / Scheduling procedure.

6. Coordinate the collecting, consolidating, analysing, and reporting, control trend and progress measurement information to ensure overall project status is assessed and potential problem areas identified. Conduct schedule delay / impact analysis, review of schedule recovery plans, including evaluation of additional resources required to affect such plans.

7. Implement project changes, ensure schedule impacts are assessed and reflected & considered; ensure incorporation of approved changes impact into overall schedule stewardship and reporting.

8. Evaluate contractor's performance and progress in areas of project controls (planning / scheduling) assessing any discrepancies and reverting to contractor for clarifications/corrections. Identify and ensure appropriate planning systems, fully integrated and appropriate for the project.

9. Provide an interface between Division Manager and EPC contractor with respect to project controls (planning / scheduling) and reporting.


Reporting and Relationships

* The position reports to the Project Controls Division Manager-Shared Resources.

Internal

* Frequent interaction within NFS Onshore Project organisation.

* Regular interaction with Execution Planning and Services (EP&S), other PMTs, and other support departments

External

* Regular contact with stakeholders, EPC/FEED contractors, subcontractors, vendors, suppliers, and 3rd party service providers.


Job Context & Major Challenge(s)

* Requires to (1) understand the key project drivers, define roles and responsibilities, develop communication protocols, identify, develop & implement project procedures for planning, scheduling, reporting, management of change and identification of risks & issues across projects; (2) identify elements of project design, procurement and construction likely to give rise to disputes and claims, communicate and influence across the organization in QatarEnergy LNG and/or with contractors in a multi-cultural environment to ensure delivery of project within the agreed timeframe.

* Major challenges are (1) completing detailed assessments of project planning / scheduling, recovery / rectification plans in short deadlines and a high-pressure environment and (2) developing and sustaining relationships with EPC contractor Project Controls Planning team throughout project execution to ensure Company is provided with timely and the best available information to aid decision making.




Minimum Requirements


Technical and Business Skills

* Excellent written and oral English skills.

* Strong negotiating and influencing skills.

  • Strong analytical and problem solving skills.
  • Good computer literacy skills (Word, Excel, PowerPoint, Database/Power BI and scheduling software, e.g. Primavera and other scheduling software).
  • Good team work and collaboration skills.


Behavioural Competencies


SHES Understanding (3)

Quality/Quantity of Work (4)


Ethics and Integrity (3)

Planning and Organizing (4)


Trust and Empowerment (3)

Initiative/Commitment (3)


Teamwork/Supporting Others (3)

Interpersonal Skills ()


Communication and Information Sharing (4)

Service Orientation (3)


Innovation (3)

Problem Solving (4)


Job Knowledge (4)

Supervising and Coaching Others (3)


Qualifications

* Bachelor's degree in computer science, engineering, or business administration.


Knowledge and/or Experience

* 12 years' experience in a major project environment within the oil and gas industry, with exposure in project controls specifically planning / scheduling management with 5 years supervisory experience.

* Experience with EPC Contractors, Sub-contractors and Vendors involved in the oil and gas industry.


Generic Accountabilities - All


Financial Dimension

As defined for this job level in the Delegation of Authority and/or approved budget.


Safety Health & Environment

Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.


Qatarization Program

Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.


Firewall Compliance

Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.


Technical and Business Skills

  • Undertakes complex tasks and acts as a source of guidance for staff and internal customers. Is expected to handle all but the most complex problems and difficulties that might arise.
  • Takes initiatives, based on experienced gained, to deliver timely and cost effective service.
  • Sets situations/issues in the context of the entire team and has an appreciation of the wider relationships with other people and organizations.
  • Works independently within established procedures, plans and budgets and contributes to the development of these.
  • Has autonomy over scheduling and planning of own work; organizes efforts of work group to achieve overall efficiency.

Operating Environment, Framework & Boundaries

  • Works in a project environment in which the incumbent strives to achieve best in class Safety, Health, Environmental & Security performance by creating a culture that encourages everyone to perform their best every day on every task
  • Works in a dynamic team environment that has high expectations for flawless project execution in safety, quality, cost and schedule performance which requires the incumbent to demonstrate accuracy, initiative and the ability to multi-task as essential skills.
  • Works in an evolving business environment where expansion opportunities are being identified on a continuous basis adding additional complexity and workload to the existing project environment.
  • Works effectively within established policies and procedures and participates in the further development of these to meet changing needs.
  • Understands organizational authority and seeks appropriate line management approvals
  • Works in a highly visible project environment with large capital expenditures and significant schedule execution pressures.


Decision Making Authority & Responsibility

  • Makes decisions and solves problems related to a specific discipline/field.
  • Establishes credibility with peers, sub-ordinates and supervisors.
  • Exercises judgment in making decisions; knows when to seek advice. Understands organizational authority and seeks appropriate line management approvals.

Problem Solving & Complexity

  • Good supervisory skills.
  • Utilizes a systematic approach to problem solving that ensures accuracy, timeliness and quality of documentation in resolution.
  • Manages complex tasks to completion within time constrains of Project, with minimal guidance from more experienced staff.
  • Manages the resolution of problems in more demanding and less familiar situations using precedent and own acquired knowledge.
  • Good written and verbal communications skills.



Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.

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