Vacancy Details

Finance & Business Assistant

  • Hosting regular one to one meetings with the budget holders reviewing their current financial position across their fund accounts.
  • Update and maintain a forecasting model that will consolidate all fund holder forecasts, which will provide us with a monthly forecast outturn position across all budgets.
  • Monitoring forecast outliers, and engage with the budget holders to Identify any corrective action necessary to bring expenditure back in line with the budget.
  • Assists in creating budget forecast templates to be issued to budget holders.
  • Collecting and validating budget holder forecasts projections at project level.
  • Actioning recoding of expenditure and budget virements. Maintaining records of all changes.
  • Compiling data for the detailed transaction reports issued to budget holders.
  • Annual budget setting in conjunction with budget holders to ensure that budgets set are realistic and accurately reflect anticipated income and expenditure for the year.
  • Compiling budget setting data with a clear audit trail of source of data and amendments.
  • Assists with year-end close down, excises will include reviewing open P.O's, compile working papers for the stocktake of the labs, accruals etc.
  • Provides ongoing training and development of budget holders and non-financial managers to support budgetary control within Research.
  • Ensuring the Senior Management receives regular and accurate financial information reports including the risks to the financial position and how they are being managed.
  • Actioning project budget activity set-ups with Finance, TOFA team, and Supply Chain.
  • Attends administrative meetings and participates in committees and working groups for Research.
  • Maintains collaborative working relationships with key business partners including issue resolution and sharing of information with other areas in Finance and within the organization as a whole.
  • Supports business improvement projects as identified within Research Operations.
  • Liaises with end-user departments and other stakeholders during the pre-tendering stage to support in defining required specifications and accordingly produce budgetary estimates.
  • Participates in technical evaluation of supplier's offers.
  • Aids the Research Operations Business Manager and the Finance Business Partner as required.

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