Vacancy Details

Administrative Assistant

job summary

The Admin Asst Tax provides administrative and secretarial support to the Director of Tax and the Tax team, handles administrative tasks under general supervision ensuring a smooth running and efficient service in line with expected standards of excellence. Handles all communications, calls, queries, memos etc. from ministries, institutes and clients.

Key Accountabilities

  • Supports the on boarding process of newly licensed entities by:
    • Inviting entities to register with the Tax Department
    • Assisting them and liaising with Client affairs in the registration process
    • Creating the new entities check lists (folders, XL data, outlook…etc.)
    • Processing the tax registrations submitted and
    • Issuing the tax cards within maximum of 48hrs from registration

  • Ensures to follow-up with registered dormant entities by:
    • Keeping track of dormant entities and sending reminders and follow-up emails

  • Manages the renewal of tax cards within tied deadlines

  • Ensures immediate action is taken on tax residence requests (Esp. for the major partners).

  • Supports by being the focal point for all events organized by Tax Department by:
    • Preparing and sending invites to the relevant entities per event
    • Liaising with different departments with regards to the logistics for the event
    • Following up post event (sharing PPT, handling emails, rising questions)

  • Ensures that the Tax Compliance is adhered by:
    • Printing and filing (in the archives) of all tax returns submitted
    • Acting on late received returns by preparing and sending penalty notices
    • Including VAT returns (to be included soon)

  • Processes the Tax enquiry letters by printing, sending and following up with respective parties

  • Collaborates with others and demonstrates a customer centric behaviour with clients and colleagues

  • Assists in completing relevant reports ensuring they are completed in a timely and accurate manner, and meet the Department requirements, policies, and standards

  • qualifications, experience and skills

    • Minimum Qualifications: Diploma in Finance, Accounting, Business Administration or other related discipline.
    • Minimum Experience: Minimum of two years of relevant experience in Administration field or similar line of work.
    • Job Specific Skills
      • Proficiency in MS Office with expertise in Microsoft Word, Power Point and Excel
      • Good communication skills and time management capabilities
      • Ability to translate Arabic/English
      • Good interpersonal and coordination skills
      • Detail oriented and comfortable working in a fast- paced office environment
      • Highly organised and ability to prioritise
      • Good document control
      • Accuracy and attention to detail
      • Professional Integrity
      • Ability to keep confidential information
      • Proactive

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